Stock and services: products, receiving, stock out

Kho & dịch vụ (Stock & services) manages all your food, drinks and game cards: prices, cost, stock, receiving, internal use, stocktakes and orders from client PCs.

In the GCafe Billing layouts, open it from the Dịch vụ tab or Chức năng › Kho & dịch vụ.

Overview

The alert chips on top (e.g. 2 món cần nhập — 2 items to reorder, expiring items) filter the item list when clicked.

Products

1. Click Thêm hàng (Add product), enter name, unit, Giá bán (sale price) and category.
2. Enter Giá vốn / đơn vị (unit cost), Mã vạch (barcode), Nhà cung cấp (supplier), Vị trí kho (location), Tồn tối thiểu (minimum stock).
3. Tick Đang bán (máy trạm thấy) (on sale, visible on PCs) to show it on the client order menu.

Quick filters: Sắp hết (Low), Chưa có giá vốn (No cost), Ngừng bán (Inactive). Open an item’s Thẻ kho (stock card) for 60 days of receipts, sales, stock out and counts.

💡 Tip: Enter a cost for every item to see true margins and let Portal block promotions below cost.

Purchasing

1. Check Đề xuất nhập hàng (Reorder suggestions): Portal sizes quantities from sales speed and delivery lead time. Click + Phiếu per item or Đưa tất cả vào phiếu (Add all).
2. Choose the Nhà cung cấp; scan a barcode or type a name and press Enter to add lines.
3. Check quantity, cost, lot and expiry, then click Lưu phiếu & cộng kho (Save & add stock).

Stock out and stocktake

• Xuất kho (Stock out): pick Dùng nội bộ (internal use), Hư hỏng (damaged), Hết hạn (expired) or Khác (other), scan / type items and confirm. Stock drops immediately.
• Kiểm kê (Stocktake): count the goods, fill the Thực tế (Actual) column (blank = matches), click Lưu kiểm kê. Differences are recorded to track shrinkage.

⚠️ Note: Change stock through Purchasing or Stocktake rather than editing it by hand, so you always have history.

Common errors

See also

• Food and drink promotions
• Orders and pending payments
• Service reports