What is GCafe Billing?
GCafe Billing is the billing and management software for internet cafés: it times every session, charges for play time and services, manages members and staff, and lets you control client PCs from the server.
📢 GCafe Billing is now GCafe Portal: from the new version, GCafe Portal is the official installer of GCafe Billing, replacing the legacy GCafe+ Server. This page describes the legacy version and is kept for reference. How to do it in Portal: GCafe Portal replaces the legacy GCafe Billing · What is GCafe Portal?.
The screenshots show the Vietnamese interface. Labels are written as they appear on screen, followed by their English meaning.
New interface
Classic interface
Main screen: one row per client PC, showing who is using it, time used, time left and the amount due.
What GCafe Billing does for you
- Automatic timing and billing: by machine group and user group, with rounding and a minimum charge per session.
- Account management: members, walk-in customers, staff and managers; members can be allowed to owe money.
- Client PC control from the server: view the screen, remote control, close applications, shut down / restart, power on remotely.
- Content control: block websites, block applications, lock Windows settings on client PCs.
- Reports: revenue by day / staff / machine, service revenue, transaction log and web history.
- Data backup: manual or scheduled backup, restore when needed.
Components
Component | Installed on | Role |
|---|---|---|
GCafe Billing server (shown on the PC as "GCafe+ Server") | The cashier PC / café server | Billing, accounts, prices, reports, client PC control. |
GCafe Billing client (shown on the PC as "GCafe+ Client") | Every client PC | Reports its status to the server and carries out server commands (close apps, shut down…). |
TightVNC | Installed alongside | Used by the remote control feature. |
Two interface styles
GCafe Billing comes in two interface styles: the new interface and the classic interface. Both have the same features, the same menu names and the same steps; only the look differs. Every picture in this guide therefore comes in both versions so you can match it to your screen.
What you see | New interface | Classic interface |
|---|---|---|
Top of the window | Dark background with a row of colored buttons: Cài đặt, Coupon, Dịch vụ, Báo cáo, GCA | Blue Windows XP-style title bar with a light menu bar below |
Tabs | Blue tab bar; the selected tab is light | Light tabs with small icons; the selected tab has an orange top edge |
Selected PC details | Dark panel to the left of the PC list | No separate panel; a Ca nhân viên (staff shift) line sits above the tabs |
Dialogs | Light title bar, tables with a black header row | Blue title bar, beige dialog background |
Terms used in this guide
Term | Meaning |
|---|---|
Server (cashier PC) | The PC running the GCafe Billing server, usually at the counter. |
Client PC | A PC customers play on. |
Member | A customer with their own account (user name, password) who tops up in advance and may be allowed to owe. |
Walk-in customer | A customer playing without an account, paying for the time used. |
Machine group | Client PCs sharing one price list, e.g. Standard, VIP. |
User group | Accounts (walk-in, member…) sharing the same price on each machine group. |
AVAILABLE | A client PC that is on and connected to the server but not in use. |
Where to start?
- Check the system requirements.
- Install on the server, then install on every client PC.
- Get to know the main screen.
- Set up machine groups, prices per user group and system settings.
- Create accounts for staff and members.
- Set a backup schedule.