GCafe Portal

What’s new in the latest GCafe PortalThe new version turns GCafe Portal into one screen for the whole café: billing works just like GCafe Billing, plus stock, promotions, night combos…

GCafe Portal replaces the legacy GCafe BillingFrom this version, GCafe Portal is the official GCafe Billing installer: billing, members and client PCs like GCafe+ Server, keeping your data.What is GCafe Portal?GCafe Portal runs on the server with GCafe Billing: shop-floor management (client PCs, billing, chat, orders, members), revenue, KPIs, the tax book, ads and…Open Portal and verify your CafeIDOn first launch GCafe Portal reads the CafeID from GCafe Billing. If it cannot, verify the shop by CafeID or phone number and OTP.Sign in to GCafe PortalGCafe Portal shares accounts with GCafe+ Server: you sign in with the same Điều hành (Manager) or Nhân viên (Staff) account you use at the counter — no…Getting to know the GCafe Portal interfaceThe GCafe Portal window has a title bar (shop status, account, font size, sync), a left menu in four groups and the content area in the middle.Two ways to use: full Portal or alongside legacyGCafe Portal can bill by itself instead of GCafe+ Server (recommended), or run alongside the legacy GCafe Billing to help with chat and quick extension.The GCafe Billing layout inside PortalPortal has three layouts: GCafe Billing – Classic, GCafe Billing – Dark and Portal. The two GCafe Billing layouts keep the old counter software’s way of…

Monitor client PCs in PortalPhòng máy (Shop floor) › Máy trạm (Clients) shows the whole shop on one screen: who is playing, time left, which PC needs attention.Open PCs, check out and top up at the counterDaily counter work — opening PCs for guests, top-ups, check-out, moving PCs — is done right on the Portal Máy trạm (Clients) screen.Control client PCs from the counterSend commands to client PCs from the counter: messages, closing apps, screenshots, remote control, volume, power on / off — for one PC or many at once.Chat with client PCs and sound alertsThe Chat tab gathers every message from clients: questions, food orders, top-up requests, staff calls. Reply right in Portal and hear a sound when something…Chat and quick top-up alongside GCafe BillingAlongside the legacy GCafe Billing, Portal alerts the counter when a guest chats in GCafe Billing and lets you quickly top up the member at that PC.Orders, awaiting payment and debtsBelow the Máy trạm screen, two tables keep the counter from missing money: Chờ thanh toán & công nợ (Awaiting payment & debts) and Order & dịch vụ chưa xong…Sell items to guests not using a PCA guest only buys drinks or food without sitting at a PC? Use Dịch vụ cho người không sử dụng máy (Services for non-PC guests) to sell items and take cash…Devices & billing tables: PlayStation, pool, roomsThiết bị & Bàn tính tiền (Devices & billing tables, formerly virtual machines) bill time and orders for PlayStation, pool tables, VIP rooms, cafe tables…System, transaction and web history logsPhòng máy › Nhật ký (Logs) records everything on the shop floor: PCs going on / off, who topped up how much, which websites guests visit.Members, top-ups and prepaid cardsPhòng máy › Thành viên (Members) manages members, prepaid cards (coupons) and staff. Classic layout. Dark layout.Staff, shift change and permissionsThe Nhân viên (Staff) tab under Thành viên manages cashier accounts; hand over shifts and grant rights per person here.Pricing, Top up X get Y and price testIn Phòng máy › Thiết lập › Bảng giá (Pricing) you set hourly prices by machine and customer group, top-up promotions and rounding — and test them before…Block websites, apps and lock down client PCsIn Thiết lập, the Web Control, App Control and Phân quyền (Permissions) tabs block bad websites, block cheat / mining software and lock system features on…Accept bank transfers with QR codes (VietQR)Set up Mã QR chuyển khoản (VietQR) so Portal creates payment QR codes with the amount and memo filled in, and checks the transaction when a guest says they…

See your shop’s revenue and KPIsThe Tổng quan (Overview) screen shows how much the shop sold today, how busy the PCs are against target, who spends the most and what sells best.Revenue, service and member reportsKinh doanh (Business) › Báo cáo (Reports) gathers the familiar GCafe Billing reports on one page: revenue by day / week / month / shift, services, per PC…Build the revenue book for tax (S1a-HKD)The Báo cáo thuế (Tax report) builds the S1a-HKD revenue book from GCafe Billing transactions and exports it to Excel.Stock and services: products, receiving, stock outKho & dịch vụ (Stock & services) manages all your food, drinks and game cards: prices, cost, stock, receiving, internal use, stocktakes and orders from…

Food and drink promotionsIn Kho & dịch vụ › Khuyến mãi you create promotions for counter sales and orders from client PCs: happy hours, buy 2 get 1, a free drink with a meal….Set up a night combo: night rate plus free drinkA “night combo” brings in late players: a cheaper night hourly rate plus a free drink or snack when they order at night. You build it from three existing…GameMenu banners and client wallpapersIn Quảng cáo (Marketing Manager) you set up to 5 banners shown on GameMenu and up to 5 wallpapers for client PCs — to promote offers, events and combos.Lucky wheel for guestsThe Vòng quay may mắn (lucky wheel) lets guests spin for prizes on GCafe+ Client / GameMenu. Portal picks prizes by the odds you set, the counter approves…Your shop brand on client PCsPut your shop logo, name and colours at the top of the GCafe+ Client left menu on every client PC — set it once in Portal, client PCs pick it up within…

Test your Internet speedGCafe Portal measures the shop’s Internet line and rates it for gaming, video and how many PCs it can carry. The Tốc độ mạng Internet panel at the bottom of…Renew GCafe Update with a QR codeThe Thanh toán (Payment) page renews GCafe Update: choose a package, scan the QR code and pay; renewal is automatic.Manage GCafe Update inside PortalGame Server opens the GCafe Update management screens inside Portal — no browser needed. The shop uses GCafe Update and the GCafe Update machine is on the…Monitor hardware with MonitorMonitor tracks CPU, RAM, disks, network and temperature of the server and client PCs in real time. It uses the Beszel monitoring tool bundled with Portal…

Manage Windows licenses for client PCsBản quyền Windows (Windows licensing) keeps the shop’s product-key pool and assigns and activates Windows on each client PC.Add and manage the license poolThe Kho license (License pool) tab stores the shop’s Windows product keys, used / remaining activations and each license’s status.Approve PCs and assign Windows licensesThe Máy trạm (Clients) tab lists registered PCs: running Windows, assigned license, activation status and last report. Approve new PCs and assign licenses…

Software updates and Portal startupThe Cài đặt (Settings) page at the bottom of the left menu checks for GCafe Portal updates, turns on remote access and shows how to install the phone app.Sync the date, time and time zone in PortalPortal measures standard time and corrects the server clock so play time is billed accurately; every client PC follows the server time. The Ngày giờ (Date &…Remote access to Portal and on your phoneTurn on remote access to see revenue, the shop floor and chat with clients from your phone anywhere, and install GCafe Portal like an app.Use Portal on a phone by roleOpen Portal on a phone (through remote access) and choose a role: Admin, Thu ngân (Cashier) or Bếp & Kho (Kitchen & stock). Each role only shows the tabs…

Contact GCafe Portal supportNeed help? Chat with the GCafe support team right inside Portal — even from the client chat screen — or call the hotline.GCafe Portal troubleshootingCommon GCafe Portal problems and how to fix them yourself before contacting support. Contact GCafe Portal support.